Accounts Receivable Specialist

Largo, FL

Job Req code: 997

Category: Finance

We have unique opportunities and are always looking for exceptional talent. Join a company where you will have an opportunity to grow professionally and personally and give strength to others by Empowering Healing.


The Accounts Receivable Specialist will initiate and follow sound credit and collection procedures to support sales growth while protecting the Company’s investment in accounts receivable. Responsibilities include processing credit applications, establishing credit lines and terms, reviewing aging reports and systematically making collection calls, researching and resolving account discrepancies, releasing sales orders, monitoring accounts for modification to credit lines or terms, and general accounts receivable clerical duties. This position reports to the Accounts Receivable Manager and works Monday – Friday from 9/9:30 a.m. – 6:00/6:30 p.m. Training hours will be Monday - Friday from 8:00 a.m. - 4:30 p.m. with the possibility to work from home. 

KEY RESPONSIBILITIES
Credit Responsibilities

  • Process new customer credit applications and credit inquiries in a timely and professional manner
  • Verify trade references, review credit bureau reports and establish appropriate credit terms
  • Proactively work to keep credit limits and terms appropriate
  • Communicate with customers regarding their credit terms

Collection Responsibilities

  • Systematic daily collection calls to customers for past-due invoices and short-payments
  • Research and resolve invoice disputes and short-payments
  • Analyze accounts receivable and release sales orders on hold
  • Make payment arrangements with customers
  • Partner with sales and customer service to resolve customer credit and collection issues
  • Interface with outside agencies or parties to assist with collections
  • Keep detailed collection notes and recommend changes in customer terms

 

General Duties
Various A/R related duties may include but are not limited to:

  • Process customer billings, credit and debit memos
  • Post customer payments
  • Issue monthly customer statements
  • Maintain customer permanent files including resale certificates
  • Process credit inquiries
  • Assist accounting department where needed
  • Assist with annual audit

Requirements

  • High school diploma or equivalent required
  • 1-3 years’ related experience or an equivalent combination of college education and experience required
  • Proficiency in current credit and collection practices
  • Excellent skills in Excel, Word, and Outlook
  • Experience with ERP software (Microsoft Dynamics 365 a plus)
  • Experience with commercial collections calls on past due accounts required

 

Physical Demands

  • Repeating motions that may include the wrists, hands and/or fingers
  • Remaining in a stationary position, often sitting for long periods of time
  • Reading a computer monitor
  • Operating office equipment including computer, desk phone, copy machine, scanner, printer, postage machine

 

Environmental Conditions

  • Office environment
  • No adverse environment conditions expected